How do I configure general Work-Based Learning settings?

Last updated 6 days ago

The Work-Based Learning Settings window is organized into three tabs: Experiences, On-Site Visits, and Opportunities. Together they cover how experiences behave, on-site visit requirements, and opportunity search.

You can open these settings from the Work-Based Learning page by clicking Settings → General Settings in the upper right corner.

Experiences tab

General settings for how WBL experiences behave day to day:

Link Experiences to a Class/Program	No / Yes, optional / Yes, required
Link Experiences to a Section	Yes / No
Require a WBL Coordinator Responsible	Yes / No (default No). When Yes, every experience must have a WBL Coordinator Responsible, and only that coordinator gets the experience's alerts. New experiences start with the coordinator who creates them. An existing experience without one will ask for one the next time it's edited and saved.
Verify Work-Log Hours	Shown / Hidden
Allowed Hour Difference	Number of hours a work log and pay stub can differ and still count as a match
Required WBL Hours	Total hours required, shown on the student summary
Clock In/Out Rounding	Nearest 15 Minutes / Exact Time. Rounds each clock in and clock out to the nearest 15 minutes, or records the exact time the student clocked.
Types Included in Total Hours	Multi-select; leave blank to count all WBL types
WBL Type Navigation Style	Tabs / Dropdown
Students Can View Employers	Yes / No
Teacher Experience Access	All Experiences / Created by Them

On-Site Visits tab

On-Site Visit Scope	Student (a visit is required per student) / Employer (one visit covers everyone at that workplace)
Mileage Reimbursement Form	Choose the signature template used for mileage reimbursement
On-Site Visit Forms	Choose one or more templates used during visits

Opportunities tab

This tab controls what students see when they search for opportunities, and how they're matched:

Shown Opportunity Types	All / Only Defined Generic Types. Controls whether students can see opportunity types that don't have a configured eligibility definition
Opportunity Types Exempt from Eligibility	Multi-select of WBL types students can pursue without needing to be marked eligible first
Search Radius	How many miles from the student's ZIP code to search for opportunities (default is typically 15)
ZIP Code Priority	Drag to reorder, click to enable/disable which ZIP code source is used first when searching (for example, the student's own ZIP vs. their school's ZIP). Organization ZIP is always the locked final fallback.
Show Opportunities from	Approved Employers (opportunities whose employer is linked to your local employer database) / All Employers

The Search Radius, ZIP Code Priority, and Show Opportunities from controls also appear in Global Settings → Integration, so they stay consistent wherever opportunity search is configured.

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