How do I add a new work based learning experience?

1. Click on Work-Based Learning

2. Click on the WBL Type that you'd like to add

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3. Click on the New button

4. Select the WBL Coordinator or user with that role who will be responsible for managing this experience

5. Ensure the correct WBL Type is selected. If not, update it now.

The WBL Type that you were viewing will be the default selection

6. If you would like to place multiple students with the same employer, select the Add Experience of Multiple Students option.

7. Select the Student or Student(s) to place in this experience

You can scroll through the list or search by first name, last name, or email address.

8. Search for the employer to see if they already exist in the system. If so, select them from the list.

9. If this is a new employer, click on the Gears icon to manage your employers.

10. Click on New

11. Type in the company details

12. Click on Add Employer

13. Click on the × to close the window

4. Search for the contact. If they already exist in the list, select them.

15. If you need to add a new Contact, click on the corresponding gear icon to manage your contacts for the selected employer.

16. Click on New

17. Fill in the contact details

While email is optional, it will be essential for completing forms and approving hours.

18. Click on Add Employer Contact

19. Click on the × to close the window

20. Select a Skill Set, if applicable.

This is an optional step that will allow specific skills/standards/competencies to be assigned to students.

21. Add the student's job title.

If they don't officially have one, just enter a sample job title that most closely aligns with what the student will be doing on the job.

22. If you entered a Job Title, AI will suggest the most relevant occupation's SOC Code.

23. Select one or more days of the week that the student will typically be working on.

You can also leave this blank if this is not something you care to track.

24. If this experience goes beyond a typical work day (e.g. early start or late end) you can choose to ignore the Global Settings for start/end times and daily hours by selecting "Ignore Work Log Calendar Settings".

25. If the position is Paid, mark it as such.

26. Enter the hourly pay rate if applicable and known.

27. If this is a non-traditional placement by gender, select the "Is Non-Traditional" option.

28. Choose whether the experience is related to a CTE program/pathway that the student is enrolled in

29. Set the date that the experience should begin

This can be in the past, present, or future.

30. Optionally set the end date if known

On the date selected, the experience will be Marked Complete and will have a green background to show that it is finished. After 30 days it will then be hidden from view.

31. If any Custom Fields were added to the WBL Type, add this data now

32. Add or create tags to categorize the experience and make results easier to filter on.

The current school year, semester, or anything that you find relevant cant be added here.

33. Add notes if you desire.

34. If the End Date is set, you'll also be prompted for a Termination Reason. If the student was abnormally terminated, document the reason why

35. Click on Add WBL Experience