Pay Stubs

Use this report to print pay stub summaries as a PDF, one page per work-based learning experience. Run it for a single experience or for every experience active in a date range.

Last updated About 8 hours ago

Available in: Jobready CTE, Jobready CCR, Jobready WBL

File type	PDF
Default access	Cooperative Education Coordinators, Work Based Learning Observers and administrators (change who has access)

Filters

First choose Single or Multiple. The filters below change to match your choice.

Filter	What it does
Single / Multiple	Single prints one experience. Multiple prints every experience that matches the dates and tags
WBL Experience (Single)	The experience to print. Search by student name, employer or WBL type
Start On / End On (Multiple)	Include experiences that were active at any point on or between these dates. Leave them blank to include every experience
Tags (Multiple)	Include only experiences that have at least one of these experience tags

What's in the file

The PDF is in landscape layout, with one page for each experience. In Multiple mode, pages are sorted by student last name and then first name.

Each page has:

A header with your organization's logo.
A title with the WBL type (for example Cooperative Education Pay Stubs), the student's name and the employer's name.
A pay stub table, oldest pay date first, with these columns:

Column	What it shows
Pay Date	The date the student was paid
Pay Period	The pay period start and end dates
Hours	Hours on the pay stub
Gross Pay	Gross pay on the pay stub. If it's blank, the PDF shows the hours times the experience's hourly rate
Net Pay	Net pay on the pay stub
Notes	The notes entered with the pay stub
Status	Approved or Pending Approval

Totals at the bottom: Grand Total Hours and Grand Total Gross Pay.

Good to know

Rejected pay stubs are left out of the table and the totals. Approved and pending pay stubs are both included, so the totals count pending pay too.
In Multiple mode, the dates pick the experiences. An experience is included if it was active at any point in the range, including experiences with no end date. Deleted experiences and deleted pay stubs are left out.
Your access applies. The PDF only includes experiences for students you have access to, and it uses your selected school and class. If you aren't an administrator, the WBL Experience list also only shows experiences where you're the assigned coordinator or no coordinator is assigned. If you choose a single experience you can't see, the PDF is empty.

Student data: This report shows student names with their pay and hours.

Related reports

Pay Stub - Individual WBL Experience: the same pay stubs as a spreadsheet, including rejected ones
Pay Stub - All WBL Experiences: every pay stub in a date range as a spreadsheet
Work Logs (PDF): print logged work hours by experience

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