<p>In order to have access to the Special Populations module, you must either be an Application Admin or your user account must have the "Special Population Full Access" role.</p>

Why don't I have access to Special Populations?

Feedback

Roadmap

Changelog

Advisory Boards

How do I hold an Advisory Board meeting?

How can I get a list of all advisory board members and the last time they attended an activity/meeting?

Can I easily make calendar events for my Advisory Board Activities?

When can notes be taken on an advisory board activity?

How do I send communications to all advisory board members across all advisory boards?

Can I generate or upload a sign-in sheet for advisory board activities?

How do I schedule a new meeting/activity for an advisory board?

Will my advisory board members get reminders about an advisory board activity?

How can I view or resend an Advisory Board Meeting invitation?

Can all of my attachments and form submissions be printed with the agenda in one big PDF?

How to create an advisory board meeting agenda?

How do I report / export all of my meeting minute responses?

How do I run a report about advisory board activity members?

How can I specify if meeting minutes and administrative responses are enabled for advisory board meetings?

Application-Wide

What is AI Suggest?

How do I translate my application to a different language?

How do I subscribe to application update notifications?

Articulation

How do I add and manage articulation agreements?

Asset Management

How do I remove items in bulk in Asset Management?

How are Products added to Asset Management?

How are Categories used in Asset Management?

How can bar codes be used for inventory purposes?

How are Custom Fields used for Asset Management?

What is a Product Type and how are they used?

What is the difference between Product-Based and Item-Based Categories?

How are Locations created and used for Asset Management?

How is depreciation calculated for my asset items?

How do I report on this year's depreciation on my asset items?

Audits

What are archived documents?

What are audit evidence types?

How do I approve audit evidence?

How do I reorder the items of my audit?

How do auditors use Audits?

How do I submit and view requested audit evidence?

What do the colors of audit items mean?

How do administrators give auditors access to an audit?

Award / Honors

How do I get a report of all Award / Honor recipients?

How do I create an Award / Honor and add recipients to it?

How do I add recipients for an Award in bulk?

Calendar

How do I create appointments/meetings/events and share them with other users in the system?

Can I easily make calendar events for my WBL events?

How can I put items from my schedule on my google/email calendar?

What do the different colors on the calendar signify for work-based learning experience work logs?

Career Exploration

How can I take notes on a student's career exploration?

How do I complete the Interest Exploration activity?

How do I see all of my students Career Exploration results?

Students can complete this activity as an assigned Career Planning Activity or independently without being assigned the activity. Depending on the student's band, they may be completing this for Occupations, Career Pathways, or Career Clusters. Occupations show for the high school band, pathways for the middle school band, and clusters for the elementary band. This article uses a high school band student as an example.

How do students complete the Explore AI career activity?

Depending on the student's band, they may be completing this for Occupations, Career Pathways, or Career Clusters. Occupations show for the high school band, pathways for the middle school band, and clusters for the elementary band. This article uses a high school band student as an example.

How do I choose and view my favorite occupations/career pathways/career clusters?

How do I run a report to see the Career Exploration completion status of all of my students?

How do I retake the aptitude exploration?

How do I complete the Agile Work Profiler activity?

Career Planning

How do I manage my career planning activities as a counselor?

How do students access and use career planning?

How can I manage my student's career planning activities?

Who receives email notifications regarding career planning activities?

How do I run a report to show Career Planning completion status for all students?

What information does the Career Planning Dashboard show me?

How do I give a user/counselor access to career planning?

How do I set up micro credentialing badge requirements for my students?

How do I approve/reject student's completed career planning activities?

What is All Students' Activities in Career Planning used for?

What does the Career Planning recent activity feed show me?

How do I create new activities for my students to complete?

What are the different activity types and how are the different career plan activity types marked as complete?

Why are new activities not showing up for my students to complete?

How do I complete a Form Career Planning Activity?

How do I complete an Upload Career Planning Activity?

How do I complete a Free Text Career Planning Activity?

How do students complete a WBL Experience Count or a WBL Experience Hours career planning activity?

How do I allow students to submit their Career Plan Summary for review?

What is required to set up the ability to issue micro credential badges?

Colleges

How do I use college suggestions?

How do I choose and view my favorite colleges?

How do I run a report to see the college suggestion status and information for all of my students?

How do I see the college suggestion information for all of my students?

How do I choose and view the colleges that I've applied to?

How do students schedule upcoming college visits?

How do students review a college?

How do students view all of the college reviews they've completed?

This article describes how to track the colleges you have applied to in Jobready.

How do I track college applications? 

Student can either initiate the process of creating a Common App account from within Jobready360.  Below is a step-by-step tutorial of how to do so.

How does a student create an account on Common App?

If a student does not have their Common App account linked to Jobready360, the following steps demonstrate how to do so.

How does a student connect Jobready360 to their Common App account?

Students must add colleges that they are interested in applying to from Common App for the application status to be tracked in Jobready360.  After logging in to Common App, use the following steps to add colleges of interest.

How does a student add a college from Common App

How can students help a counselor write a great letter of recommendation for college applications?

Some college applications in Common App require, or can optionally include, letters of recommendation from teachers.  Students can follow the steps below to request one.

How do students request a letter of recommendation from teachers?

If one or more students request a Letter of Recommendation or Evaluation from a teacher as part of their Common Application when applying for colleges, the teacher will need to complete a Teacher Profile form.

How do teachers complete Common App forms and Recommendation Letters for students?

As students use Common App to apply to colleges, their counselor will be requested to complete multiple Common App forms.  This may also include writing an evaluation and/or letter of recommendation for students.

How do guidance counselors complete Common App forms and Recommendation Letters for students?

How can counselors view the status of Common App requirements for all students?

Course Management / Planning

How can I view my students' course plans and approve them?

How do I fill out and submit my course plan for approval?

By aligning your courses with CTE programs, students can be automatically assigned to the correct programs during the SIS sync based on their enrollments. This allows the system to manage program assignments, adding or removing students as needed, without manual intervention. There are two methods to set this up: you can manually link programs to your courses or use patterns to automate the process. In this article, we’ll walk you through both options.

How do I align my courses to CTE programs?

How do I manage my courses?

What are requirement subjects and how to add, create, and update them?

How do I create and configure a graduation requirement?

How do I generate a report to get a summary of all course planning completion and progress?

CTSO / Clubs

How do I create a CTSO / Club and add members to it?

How do I get a report of all CTSO / Club members?

How do I mark my CTSO / Club members as participating or non-participating?

Use the Member Import tool to add, update, or remove CTSO / Club members from a CSV file instead of editing them one at a time. This article explains how to prepare your file, run an import, and understand the results.

How do I update, add, and remove members from a CTSO / Club in bulk?

Employers

How are Employer Contacts created?

How do I use the employer document status pie chart?

How are employers added?

What's the purpose of having an employer in as a lead?

How Do Students Contact Employers?

What does it mean to make a private employer?

How do I send an email to all employer contacts that are not advisory board members?

How do I add/manage employer clearance types?

How do I send an email communication to all employer contacts that have an active work-based learning experience?

How do I edit an employer contact?

How do I mark an employer document as "Not Required?"

How do I add custom fields to employer records?

How do I upload documents for employers and contacts?

How do I configure employer document types?

How do I run a report on employer documents?

How can I manage the industry and opportunity types for an exisiting employer?

Financial Planning

How do I search, apply, and manage scholarships?

How do I track my FAFSA filing status and upload completion verification?

How do I store and manage my FAFSA award letters?

How do I create a new financial plan?

What does it mean to validate a financial plan and how do I do it?

How can I create local scholarships offered by my school?

Follow-Up Study

How can I run a summary report on Follow-Up Study information to get matching/deviation information?

How do I run a report to get all Follow-Up Study Responses?

How do I create a follow-up study questionnaire?

How do I create follow-up study questions?

How do students complete the pre-graduation questionnaire?

How do I use the follow-up study module?

How does the date that the post graduation questionnaire goes out get calculated?

Forms

How can I change the order of signers on a form?

How can I correct an email address on a distributable form?

How do I remove form signers from email suppression lists?

How can I see a preview of a form before submitting it?

This article will teach you how to change the current signer of a form. This could be any form in the system, including pending work log forms. A lot of the time, you will need to do this if the current signer's email is incorrect, bounced, or needs to be routed to a different person. 

How do I change the current signer of a form?

Will users required to complete forms in general forms receive reminders?

How do I change the required users of a required form?

How do students access and sign forms?

What is intelligent prefill on form fields?

Why is there a banner saying I have forms waiting for my signature?

How do I prefill forms with event-specific information?

How do I update the PDF file of a form template?

How do I export/import/clone a form template?

Why didn't a signer receive an email asking them to fill out their potion of the form?

How do I create a form template?

Can I run a report to get the status of all forms that have been submitted?

How can I check the status of a distributable form?

Why is there a banner saying I have forms that need submitted by me?

Will my form templates be seen in all different modules in the application?

What does it mean to make a form template private?

How can I add or edit signer roles?

How do I configure prefill options for form templates?

How do teachers distribute forms to students and check the completion status?

Why doesn't the status of my form in the system match the actual status of the form?

Why can't I see form template changes on my submissions?

How can I send a reminder to sign a form?

How do I use a form to provision student/guardian accounts?

How can I collect signatures in-person?

Why am I getting a "File Corrupt" message when trying to add a new form template?

How do I send a form back to a previous signer for revision?

How can I see if forms used to provision users fail to create the user?

This article describes what employers, parent/guardian contacts, teachers, students, and other users can expect to see when it is their turn to sign a form sent from Jobready360.  This article can be shared with those users to hopefully prevent these emails from being ignored or inadvertently marked as SPAM.

What do form signing email notifications look like?

How do I manage / cancel forms for my inactive students (graduated or deleted)?

When a coordinator places a student into a Work-Based Learning (WBL) experience from the Work-Based Learning Eligibility workflow, the system can automatically prefill the placement form using data the student already entered on their eligibility application. This article explains how that prefilling works and how to configure your eligibility forms so the right fields are captured.