Form Export

Use this report to download completed forms as PDFs, all at once. It's helpful for audits, for sharing a student's paperwork, or for keeping a copy of every signed agreement from a school year.

Last updated About 1 hour ago

Available in: Jobready CTE, Jobready CCR, Jobready WBL

File type	ZIP (one PDF per form)
Default access	Teachers and administrators (change who has access)

Filters

All filters are optional. Leave them blank to export every completed form you have access to.

Filter	What it does
Start Date / End Date	Include forms that were completed on or between these dates
Template	Include only forms made from the templates you choose
Student	Include only forms for the students you choose
Class (Student Filter)	Include only forms for students currently in these classes
Sending School	Include only forms for students from these sending schools
Grade Level	Include only forms for students currently in these grades
Graduation Year	Include only forms for students with this graduation year
Active WBL Experience Only	Choose Yes to include only forms signed by a student who has a work-based learning experience in progress today
Teacher	Include only forms signed by these teachers
Class (Teacher Filter)	Include only forms signed by a teacher who teaches these classes

Which forms count as "for" a student

A form is tied to a student when any of these is true:

the student signed it,
the student was assigned it as a required form,
it belongs to the student's work-based learning experience, or
it was sent to the student for an event.

What's in the file

A ZIP file containing one PDF for each completed form.

Signed forms are the final signed copy.
Uploaded forms are the PDF exactly as it was uploaded.

Each PDF is named after its template, followed by the teacher and student when there are any, and a number. For example: Work Permit (Jordan Lee) (Alex Rivera) (3).pdf.

If no forms match your filters, you'll download a small text file that says No forms to export in place of the ZIP.

If a form's file couldn't be retrieved, the ZIP includes a file named MISSING_FILES.txt that lists the forms that were left out.

Good to know

Only completed forms are included. Forms that are in progress or were canceled aren't exported.
Large exports take a while. The report gathers each PDF, then builds the ZIP in stages. A large export can take several minutes or more. The Report Queue shows its progress.
If it shows "Error. Please Try Again." the ZIP couldn't be finished. Delete it from the queue and run it again, or narrow your filters to make the export smaller.
Your access applies. The export only includes forms for students you have access to, and it uses your selected school and class.

Student data: These PDFs are complete signed forms, including signatures and any personal information on them. Student and teacher names also appear in the file names.

Related reports

Form Statuses: check which forms are finished before you export
Export Form Responses: get the typed answers as a spreadsheet

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