On-Site Visit Status

Use this report to see each WBL experience and the last time someone made an on-site visit. It's a quick way to find students who are due, or overdue, for a workplace visit.

Last updated About 8 hours ago

Available in: Jobready CTE, Jobready CCR, Jobready WBL

File type	CSV
Default access	Cooperative Education Coordinators, Work Based Learning Observers, the On Site Visit Full Access role, and administrators (change who has access)

Filters

All filters are optional. Leave them as they are to see every active experience.

Filter	What it does
Last Visit Before	Include only experiences whose most recent visit was before this date. Experiences that have never had a visit are always included
Show Incomplete WBL Experiences	No (the default) includes only active experiences: ones not marked complete and not past their end date. Yes includes every experience, including completed and ended ones

What's in the file

One row per WBL experience, with these columns:

Column	What it shows
Student First Name	The student's first name
Student Last Name	The student's last name
Program	The class the student was most recently added to. The column uses your district's name for classes
Employer	The employer for the experience
Employer Address 1	The employer's street address
Employer Address 2	The second address line
Employer City	The employer's city
Employer State	The employer's state
Employer Zip	The employer's ZIP code
Employer Contact First Name	The first name of the employer contact on the experience
Employer Contact Last Name	The contact's last name
Employer Contact Work Phone	The contact's work phone
Employer Contact Cell Phone	The contact's cell phone
Employer Contact Email	The contact's email
WBL Experience Start Date	When the experience started
Last On-Site Visit Date	The date of the most recent on-site visit, or Never
WBL Coordinator First Name	The first name of the staff member assigned to the experience
WBL Coordinator Last Name	The staff member's last name

Good to know

Your visit settings decide what counts. Under WBL settings, On-Site Visit Scope controls the Last On-Site Visit Date. With Student (the default), only visits that included that student at that employer count. With Employer, any visit to that employer counts for every student placed there.
Find overdue visits fast. Set Last Visit Before to a date like 30 days ago to list experiences that haven't had a visit since, along with any that have never had one.
Experiences without an employer contact still appear. The contact columns show N/A.
Your access applies. The report only includes students you have access to, and it uses your selected school and class.

Student data: This report lists student names alongside their employer, employer contact details and assigned coordinator.

Related reports

On-Site Visit Export: see the visits themselves, with observations, miles and tolls
Student-Based Experience Export: export full details for each experience

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